About
 International Field Trips are opportunities offered as an overseas component to a credit-bearing or zero-credit Texas A&M course under the direction of a Texas A&M faculty or staff member. As the name suggests, these are short trips abroad that usually last one to two weeks. They are typically designed for a group to travel together, complete a specific project or academic outcome, or pursue an activity related to the group's mission or purpose.
International Field Trip Proposal Process
The process to submit an international field trip to the University changed as of Summer 2021 field trips. Faculty or staff will need to submit an International Field Trip Form to Education Abroad. Once submitted, trips that need to charge a fee to students will be guided to submit financial information to the Provost Office Portal.
Get Support
Your Education Abroad College Liaison and Education Abroad staff can guide you through the submission process, including selecting a program provider for on-site logistics.
Contact:
Christie Dunn, Associate Director at cadunn@tamu.edu
How to Start
- Complete and fully sign the International Field Trip Registration Form
- Include your proposed trip itinerary
- Submit to Education Abroad before the deadlines below
Deadlines
- October 15 – For Spring courses
- January 15 – For Summer courses
- February 15 – For Fall courses
Submit Form
Email the completed form to fiabroad@tamu.edu.
After submission, you may apply for fee approval through the Provost portal (see Step 3).
Academic departments/Colleges will need to submit financial information in the Provost Office Portal. The International Field Trip Registration form should be submitted to Education Abroad beforehand, otherwise the fee request will not be approved.
Proposal Submission and Provost Fee Request Deadlines
- October 15 for programs with courses in Spring semester.
- January 15 for programs with courses in Summer.
- February 15 for programs with courses in Fall semester.
Upon completion of the International Field Trip Registration form, an Education Abroad advisor will contact the faculty leader with next steps, including opening the student application portal. The EA advisor will work with the faculty leaders and students to complete training and preparation. Leaders will also be invited to attend a Program Leader briefing.
Budgeting and Financial Considerations
As faculty work with their assigned business office to budget, make payments, and charge student fees (if applicable), please ensure that the following cost is included in the budget: $200 Education Abroad service fee per student participant. This covers the costs of our services (administration, training/resources, technology, risk management, and emergency response). It also includes the International Insurance: $1.66 per person, per day (2024 rate).Coordination Timeline
Field trips are managed by faculty and the department or college business office (depending on the college structure). It is important to have as many details as possible in place well before submission of the field trip to ensure all elements and requirements are met. Therefore, the international field trip form and Provost fee submission (if applicable) should be routing no later than one month prior to the deadlines mentioned above.